Deaccessioning Policy

The deaccessioning of materials donated to the Youngstown State University
Archives & Special Collections is considered when staff determines that
previously accessioned items meet one or more of these conditions:

• Beyond the scope of the Archives collecting mission.

• Damaged or deteriorated to such a degree as to be unusable and/or a threat to other items in the collection.

• Cannot be placed in any identifiable historical context.

• Have minimal research value.

• Duplicated in the State Archives or other readily accessible collections.

A Youngstown State University Archives staff member may initiate deaccession
procedures by preparing and circulating a Request for Deaccession (RFD) Form.
The RFD should be reviewed by Senior YSU Archives staff. If a majority of the
reviewers and the YSU Archivist recommend deaccession, the items are
evaluated by YSU Maag library director for final approval.

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